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Estates Management Record (EMR) C16042: Annual Update

Estates Management Record (EMR) C16042: Annual Update

This section summarises the changes that will be implemented for 2016/17.  The Notification of Changes is published below.

We have also reviewed the Space Measurement section of the record.  As part of this review, we ran a consultation survey on the Space Measurement section between February and March 2017.  The outcomes to the survey can be found here.

Estates Management record (EMR) 2016/17 (C16054): Notification of Changes

The following information outlines the changes to the EMR that will be implemented for 2016/17.  The full technical specification will be published in October 2017.  Some of the changes reflect the outcomes of a review over the course of 2016/17 on the Space Measurement Section of the EMR.  Further information about the review can be found here.

Items to be removed

Removal of the Health and Safety section

This section and all associated entities and fields will be removed for C16042.

Health and Safety data will instead continue to be collected by USHA (Universities Safety and Health Association).

Removal of Space charging system entity

This entity and all associated fields will be removed for C16042, since a high majority of providers do not use the data for internal or external purposes.

Changes to definitions

Changes to the definition of Commercial Space in the Gross Internal Area (GIA) and Net Internal Area (NIA) entities

The definition of commercial space will be changed for C16042 in the GIA and NIA entities to, “A commercial space is regarded as one where the occupant of the specified space is a third party and not the HE provider or a subsidiary of them.” Further information and examples will be available in the coding manual.  

Changes to guidance

Changes to the guidance of NIA entity

It will be stated in the NIA entity that the preference for measuring NIA is through the Room Area Basis methodology.  HE Providers are still able to return data by either the NIA RICS or Room Area Basis methodology.

Changes to the guidance for the Occupancy rate calculation entity

It is currently stated in the Occupancy rate calculation entity that the preference is for a survey-based return if available.  It will also now be stated that in the longer-term, HESA aims to standardise this entity and will only wish to collect data where it has been collected through a survey. 

Changes to the guidance for the Frequency rate calculation entity

It is currently stated in the Frequency rate calculation entity that the preference is for a survey-based return if available.  It will also now be stated that in the longer-term, HESA aims to standardise this entity and will only wish to collect data where it has been collected through a survey. 

Changes to the guidance for Specialist academic area

The guidance for Specialist academic area will be revised, to help providers better identify specialist academic areas and improve the consistency of the data returned.

Changes to guidance for accurate and estimate data

It will be stated that we encourage only the return of accurate data where possible.  It will now also be stated that longer-term, HESA is aiming to only collect accurate data.