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Estates Management Record (EMR) C17042: Annual Update

The following information outlines the changes to the EMR that will be implemented for 2017/18. The full technical specification will be published in October 2018.

Changes to guidance

Changes to the guidance of Specialist Academic Area

It is currently stated in the guidance on Specialist Academic Area (entity and fields) that We would expect this space to be aligned with space returned by providers as specialist in TRAC’ .

However, in TRAC there is not a definition of specialist space. Therefore we will remove this from the guidance.

Clarification to the guidance of E12CET for zero carbon consumption

Currently, providers return their energy consumption and, in turn, we calculate the emissions based on the latest conversion factor. The most recent GOV guidance on this states that providers can only claim the Renewable Energy Guarantees Origin (REGOs) from the energy that a provider generates, not the energy that they purchase.

“Where your organisation generates electricity from ‘owned or controlled’ renewable sources backed by Renewable Energy Guarantees of Origin (REGOs) within the UK:

• You should account for renewable electricity generated at zero emissions in Scope 1;

• You should account for all electricity purchased (i.e. supplied from national grid or third party for a consideration) for own consumption from the national grid or a third party at the ‘Grid Rolling Average’ factor (irrespective of the source of the electricity)”.

In light of this, we will add guidance into E12CET and also the consumption entity to explain that REGOs can only be claimed from energy which is generated, not purchased. Therefore, providers whose generated energy is backed by REGO should include the full consumption of the energy. This will be discussed in a future technical group meeting on the Energy fields.

Scope 3 emissions guidance update from AUDE/EAUC partnership

EAUC and AUDE have produced a guidance document on the methodologies providers should be using to determine how to calculate Scope 3 carbon emissions. We will add this link to the scope 3 fields where conversion factors apply.

Capital Spend – VAT inclusive or exclusive

Guidance will be added to each field that has an associated cost attached to ensure that costs are captured consistently. Costs should be reported as complete and should include VAT where it is attracted. Thus, providers should report the actual cost to the organisation.

Clarification of the term ‘Warden’ in Non-Residential NIA other

We reference ‘warden’ in the SMNIANRO field (Non-residential NIA other):

Providers should include Students Unions and staff housing (except wardens) under this category. Providers may also include conference venue space where the conference facility is run by the provider or a subsidiary of them and is entirely or primarily separate from the provider's academic and support facilities.’

Based on guidance received from AUDE, we will add the following guidance to this field:

The exception of wardens should only be applied where their role is solely residential support. If the housing of this person includes anything other than their student warden responsibilities, then it should be included in this field.’