Initial Teacher Training record 2016/17 (C16053): Annual update - Technical specifications
Following the recent announcement of changes for the ITT in-year record 2016/17, this document contains more of the technical details for the new items and changes.
As usual, a full manual will be released in April/May 2016.
ITT Qualification Aim
| Type | Field |
| Short name | ITTAIM |
| Description | This field holds only the general qualification aim of the programme in terms of both qualifications and professional statuses. |
| Applicable to | England |
| Coverage | All courses |
| Valid entries and labels |
|
| Notes | Code 203 Professional status by Assessment Only Route is applicable to providers that have been accredited to provide 'Assessment Only Route' courses. However, NCTL expect all Assessment Only Route trainees to be recorded on their NCTL DMS system. Entering an Assessment Only Route trainee onto the HESA ITT Collection should only be carried out with the express approval of the NCTL. |
| Reason required | To monitor provision and to allow the NCTL to accurately record the relevant qualification. |
| Part of | Student |
| Field length | 3 |
| Minimum occurrences | 1 |
| Maximum occurrences | 1 |
Qualification Aim
| Type | Field |
| Short name | QLAIM |
| Description | This field describes the qualification aim of the Initial Teacher Training course and is intended to record the qualification that will be attained as a result of successful completion of studies. |
| Applicable to | England |
| Coverage | Student where Student.ITTAIM=202 |
| Valid entries and labels |
|
| Notes | To follow |
| Reason required | To monitor provision and to allow the NTCL to accurately record the relevant qualification. |
| Part of | Student |
| Field length | 3 |
| Minimum occurrences | 0 |
| Maximum occurrences | 1 |
Entry Route
| Type | Field |
| Short name | ENTRYRTE |
| Description | This field describes the route by which the student has accessed ITT provision. |
| Applicable to | England |
| Coverage | All Students |
| Valid entries and labels |
|
| Notes | To follow |
| Reason required | To monitor provision and to allow the NTCL to accurately record the routes through which students access ITT provision. |
| Part of | Student |
| Field length | 2 |
| Minimum occurrences | 1 |
| Maximum occurrences | 1 |
Email addresses
| Type | Field |
| Short name | NQTEMAIL |
| Description | This field collects email addresses for trainees on ITT courses. |
| Applicable to | England |
| Coverage | Optional, but strongly encouraged for all students |
| Notes | To follow |
| Reasons required |
NCTL have confirmed the following: "Under the current process, each year, the NTCL cannot contact 20% of NQTs to notify them of their QTS awards and advise how to access their certificates. This results in high number of NTCL help desk enquiries and delays for certain NQTs receiving their certificates. "NCTL will use the email addresses to request the Student Teachers log-in to or create an account on the NCL Teacher Services Portal,as the time that QTS is awarded, and for no other purpose. The NCTL will delete the email addresses within three months of its supply (following the July update). "Since the purpose of the email is to communicate to Newly-Qualified Teachers to ask them to log in to the NTCL Teacher Services Portal, Initial Teacher Training providers are encouraged to provide whichever email address they hold and deem most likely to be current." |
| Part of | Student |
| Field length | 80 |
| Minimum occurrences | 0 |
| Maximum occurrences | 1 |
Nationality
| Type | Field |
| Short name | NATION |
| Description | This field defines a single country of legal nationality. |
| Applicable to | England |
| Coverage | Optional, but strongly encouraged for all students |
| Valid entries and labels | See Student.NATION for details |
| Notes | As in above link |
| Reason required | To respond to Parlimentary Questions, Written Questions, FOI requests on complex citizenship/nationality issues. To be able to perform analysis on trainee demographics at the start of an academic year. |
| Part of | Student |
| Field length | 2 |
| Minimum occurrences | 0 |
| Maximum occurrences | 1 |
National Identity
| Type | Field |
| Short name | NATIOND |
| Description | This field defines the national identity of the student. National identity is different from both ethnicity and nationality and could be based on many things including, for example, culture, language or ancestry/family history. National identity reflects how an individual chooses to classify himself or herself. |
| Applicable to | England |
| Coverage | Optional, but strongly encouraged for all students |
| Valid entries and labels |
|
| Notes | See Student.NATIOND for details |
| Reason required | To respond to Parlimentary Questions, Written Questions, FOI requests on complex citizenship/nationality issues. To be able to perform analysis on trainee demographics at the start of an academic year |
| Part of | Student |
| Field length | 1 |
| Minimum occurrences | 0 |
| Maximum occurrences | 2 |
Domicile
| Type | Field |
| Short name | DOMICILE |
| Description | This field holds the country code of the student's permanent home address prior to entry to the course. It is not necessarily the correspondence address of the student. |
| Applicable to | England |
| Coverage | All students |
| Valid entries and labels | See EntryProfile.DOMICILE for details |
| Notes | As in above link |
| Reason required | To respond to Parlimentary Questions, Written Questions, FOI requests on complex citizenship/nationality issues. To be able to perform analysis on trainee demographics at the start of an academic year |
| Part of | Student |
| Field length | 2 |
| Minimum occurrences | 1 |
| Maximum occurrences | 1 |
Previous Qualification
| Type | Entity |
| Short name | PreviousQualification |
| Description | To record qualifications held prior to the start of the course. |
| Applicable to | England |
| Coverage | All postgraduate entrants, that is, students where Students.COMDATE is in the current reporting period where Student.QUALAIM is a postgraduate qualification (Student.QLAIM = 020,021,031) or (ENTRYRTE = 04,05 or 08) or (TTCID = 1 and ITTAIM = 201) |
| Notes | To follow |
| Reason required | To enable more than one qualification to be entered. In some cases, the first degree obtained by a student may not necessarily be the most appropriate one to use for funding purposes. Enabling multiple qualifications to be entered allows the HE provider to distinguish. |
| Part of | Student |
| Minimum occurrences | 0 |
| Maximum occurrences | unbounded |
| Has parts |
|
Note: the previous qualifications fields themselves are unchanged
Bursary flag
| Type | Field |
| Short name | BURSFLAG |
| Description | The field indicates which qualification is being referenced for the bursary level calculation. |
| Applicable to | England |
| Coverage | For PreviousQualification where applicable |
| Valid entries and labels | 01 This qualification relates to the bursary awarded to the student |
| Notes | To follow |
| Reason required | To allow the NCTL to identify which qualification is considered to make student eligible for the bursary level awarded. |
| Part of | PreviousQualification |
| Field length | 2 |
| Minimum occurrences | 0 |
| Maximum occurrences | 1 |
Note: Validation will be added to ensure only one '01' valid entry above is returned for each student.
First degree flag
| Type | Field |
| Short name | FIRSTDEG |
| Description | The field indicates which qualification is a student's first degree. |
| Applicable to | England |
| Coverage | For PreviousQualification where applicable. |
| Valid entries and labels |
|
| Notes | To follow |
| Reason required | To allow the NCTL to identify the student's first degree obtained. |
| Part of | PreviousQualification |
| Field length | 2 |
| Minimum occurrences | 1 |
| Maximum occurrences | 1 |
Note: Validation (business rule) will be added to ensure only one '01' valid entry is returned for each student.
New valid entries - Student.INITIATIVES
- P School Direct Salaried Flexible (Abridged)
- Q School Direct Salaried Flexible (Part-time)
- R Undergraduate Opt-in.
New valid entries - Student.MODE
- 02 Other full-time.