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Student 2019/20 (Data Futures) specification consultation

Please note, the Student 2019/20 (Data Futures) specification consultation is now closed. We will add feedback on the consultation outcomes when it is available.

 

ID 51433: Locations information (closed)

Description of requirement

Statutory Customers have requested a split of the information currently held in the session location field. Paired with proposal ID 63420 this helps identify exactly where a student is located.

Justification

The current use of a UKPRN does not explicitly give a geographical location at which delivery is taking place and so is not fit for purpose. This geographical location is required for a number of purposes including:
•    Funding allocations for delivery in London are based on whether the delivery takes place in London rather than whether the delivery organisation is based in London
•    Teaching Excellence Framework (TEF) metrics take into account ‘local’ students: students being taught at a provider close to where they’re from
•    Regional profiles need to identify cold spots for certain subject areas and monitor student migration by subject area
In each case a UKPRN for the delivery organisation is not sufficient and a postcode is required.

We also need to understand more clearly when students are not expected to be at the provider for that course session, as currently there are potentially overlapping values within the session location field. 

Proposed

implementation

To add a few fields to collect whether or not a student is doing a placement, studying abroad during the year, or distance learning in order to allow a mix of the different activities. This also avoids the issues with the current field, where the values aren't necessarily mutually exclusive.

This completes the picture of whether or not the student is physically at the provider. The Off Venue Activity entity would then collect the location of where those students are.

Key information

This requirement is for all providers, as the TEF metrics are calculated by the Office for Students on behalf of the UK.

HEFCW will use this information in determining location of provision, for example, for fee and access plan monitoring, for analysis of Welsh medium provision and monitoring provision available in areas of deprivation.  

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 51433: Locations information PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey. 

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 56444: Proposal to declare MODE at Student level, not course delivery level (closed)

Description of requirement

Statutory Customers have a requirement to identify at a student level, what Mode of study a student is studying at.

Justification Supplying Mode at a Course Delivery level does not accurately record what every student is doing. 
Proposed implementation

Amend the Session Status entity and adding a new Mode entity for every student course session (and not by exception as is currently the guidance). This also allows providers to record any changes when they happen. 

Key information Coverage of the entity would include all students at all providers in the UK.
 

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 56444: Proposal to declare MODE at Student level, not course delivery level PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 57596 and 63208: Amend Reason for ending, valid entries (closed)

Description of requirement

Statutory Customers have made us aware that they no longer consider it meaningful to use the granularity of data that the Reason for ending field collects. This is because many of the codes in the current draft are not mutually exclusive when a student leaves a course without gaining a qualification or credit. Reasons are often complicated, not just down to one factor and not always easy to specify when returning this data. It was felt that it might be better to combine some of the categories.

Justification

The data is not able to be used at the level of granularity it is collected.

Proposed implementation It is proposed we revise the list of Reason for ending valid entries.
Key information The coverage of the field would remain the same, this would only change the valid entries and labels.

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 57596 and 63208: Amend Reason for ending, valid entries PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 60757: Recording FTE (England, Northern Ireland, Wales) (closed)

Description of requirement

HESA’s Statutory Customers have a requirement to collect FTE data from all students at providers in England, Northern Ireland and Wales. This is fundamental in their funding allocations, metrics and for regulatory purposes. SFC are content with the level of data currently specified in the model from providers in Scotland. This is fundamental in their funding allocations, metrics and for regulatory purposes.

Justification To enable the Office for Students (OfS), HEFCW and DfE(NI) to understand the interaction between a student and their provider.  This is an important factor relating to funding, used in metrics and in regulatory outcomes.
Proposed implementation

We propose to add a repeating entity off the Student Course Session, to allow FTE to be returned with a value for each reference period.
The current StudentCourseSession.STULOAD field is not returned until the end of the year, and this does not give enough information soon enough. The StudentCourseSession.STULOAD field would then become a derived field for providers in England, Northern Ireland and Wales, using this new entity. However, the field would remain for providers in Scotland to return.
Although HESA and Statutory Customers could estimate FTE values during each reference period, it was felt that providers would prefer control over this, so that it more accurately reflected what was happening.

Key information This information would be required for students at providers in England, Northern Ireland and Wales. It would be required for all active students.
 

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 60757: Recording FTE (England, Northern Ireland, Wales) PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 63420: Postcode data (closed)

Description of requirement

The Office for Students has requested that a postcode be collected for delivery venues, including those of franchise partners, as they need to be able to identify where a student is taught.

Justification

The current use of a UKPRN does not explicitly give a geographical location at which delivery is taking place and so is not fit for purpose. This geographical location is required for a number of purposes including:
•    Funding allocations for delivery in London are based on whether the delivery takes place in London rather than whether the delivery organisation is based in London
•    Teaching Excellence Framework (TEF) metrics take into account ‘local’ students: students being taught at a provider close to where they’re from
•    Regional profiles need to identify cold spots for certain subject areas and monitor student migration by subject area
In each case a UKPRN for the delivery organisation is not sufficient and a postcode is required.

Proposed implementation To add a Postcode field on the Venue entity, to collect the specific geographical location where a Module is being delivered for each student. A proportion field will also need to be added to the Module Delivery Role entity, to ensure the details for franchise arrangements are captured.
Key information

This requirement is for all providers, as the TEF metrics are calculated by the Office for Students on behalf of the UK. This will also be beneficial for HEFCW when understanding franchise arrangements.

HEFCW will use this information in determining location of provision, for example, for fee and access plan monitoring, for analysis of Welsh medium provision and monitoring provision available in areas of deprivation. 

 

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 63420: Postcode data PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 64078: Module data (England, Northern Ireland & Scotland) (closed)

Description of requirement

There are a number of fields in the current data model for 2019/20 that are around Module level information (for example: Modules, Module Subjects, Module deliveries, Module delivery locations, Module Instances, Module Outcomes etc.). We would like to understand the burden that providers understand this will be to collect and return to HESA. Please could you answer these questions against the burden of setting up your records to record this data and of continuing to return the data each year.
Please note, that we are not asking this question of Welsh providers as the collection of module information is already well established. If Welsh providers have concerns about the collection of module information, they should contact HEFCW at [email protected].

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Monday 8 October; we will add feedback on the consultation when it is available.

ID 42695: Relocation of OffVenueActivity (closed)

Description of requirement

The OffVenueActivity entity collects details of students undertaking activity that is not at the provider or partner(s) venue. This might include industrial placements, studying abroad or teacher training placements, although not distance learning.
In the current Data Futures model OffVenueActivity is associated with the ModuleInstance; however, feedback from the sector at recent seminars is that associating this with modular data may not be the optimum solution. We are therefore seeking feedback on moving this entity to be associated with a StudentCourseSession rather than the ModuleInstance.
Please note that we are not consulting on the requirement for this data to be submitted, rather the structure in which it will be returned.

Justification

Feedback from the sector has prompted a review of the implementation of this requirement. Although it is recognised that the requirement for the data is valid, alternative implementation options are being considered.

Proposed implementation

The OffVenueActivity and OffVenueActivityLocation entities will be relocated to be child entities of the StudentCourseSession rather than the ModuleInstance. All the fields within these entities would remain. The Module.MOBSCHEME field would be moved to the OffVenueActivity entity as this would no longer be relevant at a Module level. The Module Instance identifier would be added to the entity, so that those placements that are taken as part of a particular Module (e.g. those that are credit bearing) could be linked back to the relevant Module Instance. The fields and entities would therefore be:

OffVenueActivity:
Off venue activity identifier (OVAID)
Activity duration amount (ACTDURATION)
Activity duration type (ACTDURATIONTYPE)
Activity end date (ACTENDDATE)
Activity start date (ACTSTARTDATE)
Activity type identifier (ACTTYPEID)
Host identifier (HOSTID)
Host identifier type (HOSTIDTYPE)
Host name (HOSTNAME)
Lead school (LEADSCHOOL)
Mobility scheme (MOBSCHEME)
Module Instance identifier (MODINSTID) 

Off venue activity location:
Country (COUNTRY)
Postcode (POSTCODE)

 

Key information In the consultation we are seeking feedback on the preferred method of implementation, not on the data requirements.

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Tuesday 11 September; we will add feedback on the consultation when it is available.

ID 62879: Additional items for removal (closed)

Description of requirement

It has been proposed that the following items are removed from the model as they are either no longer required or are serviced elsewhere in the model.

 

  1. EntryQualificationAward.RESULTSCORE and QualificationAwarded.RESULTSCORE
    All results are to be captured under the RESULT field on the appropriate entity, therefore the use case for these fields no longer exists.
  2. StudentFee.FEEDOMICILE and StudentModuleFee.FEEDOMICILE
    With the proposed removal of StudentRegistration.FEEREGIMECOUNTRY it is believed that FEEDOMICILE is also redundant.

 

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Tuesday 11 September; we will add feedback on the consultation when it is available.

ID 48665: Expansion of Ethnicity.ETHNICITY coding frame (Scotland) (closed)

Description of requirement

The valid entries in the ETHNICITY coding frame are based in part on the 2011 census categories. Analysis of the census data has identified that a significant proportion of the population in Scotland identify as ‘White - other British’; however, this is not available as an option in the Student record. To better align with the census coding frame for Scotland, it is proposed that this new code is added to the coding frame from 2019/20.

Justification

The 2011 census in Scotland included the following categories for white people:

•           White: Scottish,
•           White: Other British,
•           White: Irish,
•           White: Gypsy/Traveller,
•           White: Polish and
•           White: Other White.

Every category is covered in the existing code list except ‘White; Other British’. Results from the 2011 census showed that over 400,000 (about 8%) of people in Scotland were classified as 'White - Other British'; this should, therefore, be reflected in the coding frame available to providers in Scotland.

Proposed implementation A new valid entry of ‘White – Other British’ will be added to the ETHNICITY coding frame.
Key information The new valid entry of ‘White - Other British’ is only applicable to providers in Scotland. Providers are encouraged to use the specific ‘White’ codes where possible

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 48665: Expansion of Ethnicity.ETHNICITY coding frame (Scotland) PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Tuesday 11 September; we will add feedback on the consultation when it is available.

ID 13083: Term-time accommodation types (closed)

Description of requirement

There have been a number of comments from users that the current valid entries in the term-time accommodation type field are confusing and don’t clearly identify what should be recorded in each category. We have attempted to review the codes and come up with a different suggestion of groupings.

Justification The current valid entries can be confusing to students when they are asked this question by their providers.
Proposed implementation

We propose to use a different set of valid entries in the term-time accommodation type field.  

Key information This information would continue to be required for all full-time students.

Proposed implementation

Detailed information on the proposed changes to the fields can be found in the PDF available below - please note that this is a draft document.

Open ID 13083: Term-time accommodation types PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Tuesday 11 September; we will add feedback on the consultation when it is available.

ID 54847: Identification of accelerated courses (England) (closed)

Description of requirement:

To support policy and funding requirements in England, it is proposed that accelerated course deliveries are explicitly identified.

 

Justification To enable the Office for Students (OfS) to monitor the impact of policy in relation to accelerated learning and allow the correct allocation of funding.
Proposed implementation An additional valid entry of ‘Accelerated full-time’ will be added to the CourseDelivery.COURSEDELMODETYPE
Key information

The new valid entry would only be applicable to providers in England.

 

The glossary published in the Regulatory Framework defines an accelerated course as: 

"A qualification at level 6 of the Framework for Higher Education Qualifications where the number of academic years to be completed is at least one fewer than would normally be the case for that course. A variety of terms is in use for degree qualifications which appear to be accelerated, including ‘fast-track’, ‘two-year’, ‘compressed’, ‘time-compressed’, ‘condensed’ and ‘intensive’".

Proposed implementation

Detailed information on the proposed changes to this field can be found in the PDF available below - please note that this is a draft document.

Open ID 54847: Identification of accelerated courses (England)

 

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey. 

 

Open Burden Assessment Guide

The survey for this consultation closed on Tuesday 11 September; we will add feedback on the consultation when it is available.

ID 52084: Items for removal (closed)

Description of requirement

It has been proposed that the following items are removed from the model as they are either no longer required or are serviced elsewhere in the model.

Entities for removal:

  1. Course Delivery Financial Support Offer entity
    The use cases for this entity were to record the number of Articulation places available on a given Course delivery in Scotland and to capture the number of NCTL-funded bursaries in England. Articulation arrangements are now captured through Student Initiatives, actual bursaries are captured through the Student Financial Support entity. This course-level information is therefore not required.

Fields for removal:

  1. StudentRegistration.FEEREGIMECOUNTRY
    This information is no longer required to be captured.
  2. StudentRegistration.FEEREGIMEINDICATOR
    This information is no longer required as it is captured elsewhere in the model.
  3. FundingAndMonitoring.FundingRecipient
    Information about funding arrangements is captured elsewhere in the record and this field is therefore no longer required.
  4. FundingAndMonitoring.HESESPOP
    This field is no longer required as it can be derived.
  5. FundingAndMonitoring.HEAPESPOP
    The HEAPES survey will cease running from 2018/19 and this field can therefore be removed.
  6. FinancialSupportoffer.MAXAWARDSAVAILABLE
    With the removal of the Course Delivery Financial Support Offer entity, also proposed in this consultation, the MAXAWARDSAVAILABLE field can also be removed as information about Articulation and Allocated places are captured elsewhere in the model.
  7. StudentInitiative.DESCRIPTION
    There is currently no use case for this field as the StudentInitiative.INITIATIVEID already includes the scheme/initiative name.

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Friday 24 August; we will add feedback on the consultation when it is available.

ID 58838: British Sign Language (BSL) users (Scotland) (closed)

Description of requirement

In 2015, the Scottish Parliament passed the British Sign Language (Scotland) Act, which then led to the development of the British Sign Language National Plan. The plan sets out Scotland's ambition to be the best place in the world for BSL users to live, work and visit. It is framed around ten long-term goals covering early years and education; training and work; health; culture and the arts; transport; justice and democracy.

To support this policy the SFC require information on the number of Scottish domiciled students at providers in Scotland that are BSL users.

Justification The BSL National Plan states that by 2020 the Scottish Government “expect all colleges and universities will publish BSL plans, setting out how students who use BSL are supported, with a clear measurable commitment to improvement where necessary. These plans link with college and university Outcome Agreements and will be reviewed annually by the Scottish Funding Council (SFC), to ensure that inequalities experienced by D/deaf and Deafblind BSL students are being addressed.”
Proposed implementation

We are proposing a new person characteristics entity be added to the Student return for 2019/20. To collect this, draft entity and field pages are below.

Key information No further information.

Proposed implementation

Detailed information on the proposed changes to the fields can be found in the PDF available below - please note that this is a draft document.

Open ID 58838: British Sign Language (BSL) users (Scotland) PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Friday 24 August; we will add feedback on the consultation when it is available.

ID 39547: Service leavers (Scotland) (closed)

Description of requirement

The SFC would like to capture information on the veteran status of Scottish domiciled students studying on undergraduate courses at a provider in Scotland regulated by the SFC. Optionally this data would also be collected for Scottish domiciled students on postgraduate courses at providers in Scotland regulated by the SFC.

Justification

In November 2016, the Scottish Veterans Commissioner published his third report The Veterans Community: Employability Skills and Learning which made various recommendations including “The Scottish Funding Council, universities and colleges to specifically consider the veterans community as they embark on the expansion of articulation, as recommended by the Commission on Widening Access”. In order to take forward and implement the recommendations the SFC need to establish a benchmark of the current number of veterans in the HE sector and monitor changes in the numbers of students from this group. SFC requires this information to monitor access and retention of veterans at Scottish universities. This information will help develop policies to support this group of students.

SFC will only use the information to support national policy development and to inform Outcome Agreement discussions with institutions on how they are supporting veterans. This information will not be based on individuals. Any information presented to other interested parties will not identify individuals.

Proposed

implementation

As previously announced in the 2018/19 Initial Teacher Training Notification of Changes, the Department for Education require data regarding whether Initial Teacher Training students in England have served in the armed forces. This data will be collected in the 2018/19 ITT return.

It is therefore proposed to add an entity (Student.ServiceLeaver) to the Data Futures model to collect data regarding service leavers which will cover both purposes. The consultation is however limited to the SFC's requirement.

Key information

A veteran is defined as ‘anyone who has served for at least one day in Her Majesty's Armed Forces (regular and reserve) or Merchant Mariners who have seen duty on military operations’.

Data would be required to be maintained throughout the lifetime of the student’s record as their veteran status could change over time. This information would be required for continuing students as well as new students.

Quality checks would be in place to monitor the levels of unknown and refused data. It is expected that different thresholds for unknown data would be in place for part-time and full-time students.

Proposed implementation

Detailed information on the proposed implementation of new Veteran Status entity and changes to the fields can be found in the PDF available below - please note that this is a draft document.

Open ID 39547: Service leavers (Scotland) PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey. 

Open Burden Assessment Guide

The survey for this consultation closed on Friday 24 August; we will add feedback on the consultation when it is available.

ID 51352: Module marks for courses regulated by the General Medical Council (closed)

Description of requirement

As previously announced, HESA is working with the General Medical Council (GMC) to provide them with education and assessment data on medical students. To meet the requirements of the GMC and remove the need for separate direct data collection HESA propose to add two fields (Module.MARKSCHEME and ModuleOutcome.MODULEMARKS) to the Student record for 2019/20 to capture assessment data for students on courses regulated by the GMC.

Justification

As a regulator of doctors and medical education, the GMC has a requirement to understand how assessments relate to outcomes, to research the quality of doctor selection and assessment mechanisms and to analyse progression.
Other avenues for data collection have been explored however they do not offer complete coverage and may otherwise require a separate collection of data.
All data is subject to the UKMED Research Policy, which complies in full with this code (https://www.ukmed.ac.uk/documents/UKMED_research_application_form.pdf) and will not be used to support decisions about individuals. Data is protected from disclosure through mechanisms compliant with that policy.

Proposed implementation We propose to add two fields (Module.MARKSCHEME and ModuleOutcome.MODULEMARKS) to the specification.
Key information This information would only be required for students on courses regulated by the GMC. This information would not be required for modules taken during intercalation.

Proposed implementation

Detailed information on the proposed changes to the fields can be found in the PDF available below - please note that this is a draft document.

Open ID 51352: module marks for courses regulated by the General Medical Council PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Friday 24 August; we will add feedback on the consultation when it is available.

ID 54347: HND to degree bridging courses (closed)

Description of requirement

There is an existing requirement to capture whether a course delivery is a foundation degree to degree bridging course. For the purposes of more complete monitoring HEFCW have a requirement to expand the coverage of the existing CourseDelivery.BRIDGE field for providers in Wales to include HND to degree bridging courses as well.

Please note that whilst this requirement only applies to providers in Wales, it has an impact on all providers as it results in the removal of valid entry 01 which is replaced by a new, broader code 00.

Justification The data is required to enable monitoring of the progression of students onto degrees via bridging courses and to determine if degree courses are top ups.
Proposed implementation It is proposed to expand and change the valid entries in the CourseDelivery.BRIDGE field to cater for the return of this information.
Key information Whilst this requirement only applies to providers in Wales, it has an impact on all providers as it results in the removal of valid entry 01 which is replaced by a new, broader code 00.

Proposed implementation

Detailed information on the proposed implementation of the entity and changes to the fields can be found in the PDF available below - please note that this is a draft document.

Open ID 54347: HND to degree bridging courses PDF (draft)

Your response

You will need to complete a separate burden assessment (available as a PDF, below) for each proposed change - this will provide a number that you then enter into the survey.

Open Burden Assessment Guide

The survey for this consultation closed on Friday 24 August; we will add feedback on the consultation when it is available.