Definitions: Estates management
From 2019/20, the entire Estates management record (EMR) return is optional for HE providers in England and Northern Ireland. A number of data items are mandatory for HE providers in England and Northern Ireland who choose to make an Estates management record return, which are highlighted below. For HE providers in Wales, the entire Estates management record return is statutory and there are a number of data items that are mandatory to return, which are highlighted below. The entire collection is optional for HE providers in Scotland, although they are encouraged to contribute to and make use of the information. HE providers in Scotland who choose to make an Estates management record return must complete Residential space total (SRESPT).
For 2018/19 and prior, most data items in the Estates management record are optional for HE providers to return, although the majority of HE providers have submitted data in each year of collection. A number of data items are mandatory for HE providers in England, Wales and Northern Ireland to return and are highlighted below. The entire collection is optional for HE providers in Scotland, although they are encouraged to contribute to and make use of the information. HE providers in Scotland who choose to make an Estates management record return must complete Residential space total (SRESPT).
Estates data
* indicates mandatory data items [for HE providers in England, Wales and Northern Ireland returning EMR]
- Total number of sites
- Total number of buildings
- Non-residential number of buildings
- Residential number of buildings
- Total site area
- Total grounds area
- Grounds area water
- Grounds area listed or heritage
- Total playing fields area
- Total GIA *
- Non-residential GIA *
- Residential GIA *
- Total energy consumption *
- Energy consumption burning oil *
- Energy consumption fuel oil *
- Energy consumption gas oil *
- Energy consumption compressed natural gas *
- Energy consumption liquefied natural gas *
- Energy consumption liquefied petroleum gas *
- Energy consumption natural gas excluding that used as input for a CHP unit *
- Energy consumption natural gas used as input for a CHP unit *
- Energy consumption other petroleum gas *
- Energy consumption grid electricity *
- Energy consumption coal (industrial) *
- Energy consumption steam and hot water *
- Energy consumption other onsite renewables *
- Energy consumption lubricants *
- Energy consumption biofuels *
- Energy consumption heat consumed from onsite CHP *
- Energy consumption electricity consumed from onsite CHP *
- Energy consumption petroleum coke *
- Energy consumption biomass *
- Energy consumption onsite photovoltaic *
- Energy consumption onsite wind *
- Fuel used in HEP owned vehicles aviation spirit *
- Fuel used in HEP owned vehicles aviation turbine fuel *
- Fuel used in HEP owned vehicles biofuels *
- Fuel used in HEP owned vehicles diesel *
- Fuel used in HEP owned vehicles liquefied petroleum gas *
- Fuel used in HEP owned vehicles petrol *
- Total fuel used in HEP owned vehicles *
- Non-residential energy consumption total *
- Residential energy consumption total *
- Total generation of electricity exported to grid *
- Total water consumption *
- Non-residential water consumption *
- Residential water consumption *
- Total scope 1 and 2 carbon emissions *
- Scope 1 and 2 carbon emissions burning oil *
- Scope 1 and 2 carbon emissions fuel oil *
- Scope 1 and 2 carbon emissions gas oil *
- Scope 1 and 2 carbon emissions compressed natural gas *
- Scope 1 and 2 carbon emissions liquefied natural gas *
- Scope 1 and 2 carbon emissions liquefied petroleum gas *
- Scope 1 and 2 carbon emissions lubricants *
- Scope 1 and 2 carbon emissions natural gas *
- Scope 1 and 2 carbon emissions other petroleum gas *
- Scope 1 and 2 carbon emissions grid electricity *
- Scope 1 and 2 carbon emissions coal (industrial) *
- Scope 1 and 2 carbon emissions steam and hot water *
- Scope 1 and 2 carbon emissions biofuels *
- Scope 1 and 2 carbon emissions petroleum coke *
- Scope 1 and 2 carbon emissions biomass *
- Scope 1 and 2 carbon emissions onsite photovoltaic *
- Scope 1 and 2 carbon emissions onsite wind *
- Scope 1 and 2 carbon emissions other onsite renewables *
- Scope 1 and 2 carbon emissions vehicles aviation spirit *
- Scope 1 and 2 carbon emissions vehicles aviation turbine fuel *
- Scope 1 and 2 carbon emissions vehicles biofuels *
- Scope 1 and 2 carbon emissions vehicles diesel *
- Scope 1 and 2 carbon emissions vehicles liquefied petroleum gas *
- Scope 1 and 2 carbon emissions vehicles petrol *
- Non-residential scope 1 and 2 carbon emissions total *
- Residential scope 1 and 2 carbon emissions total *
- Non-residential volume of wastewater *
- Residential volume of wastewater *
- Total volume of wastewater *
- Scope 3 carbon emissions from business travel air
- Scope 3 carbon emissions from business travel rail
- Scope 3 carbon emissions from business travel grey fleet
- Scope 3 carbon emissions from business travel leased pools cars
- Scope 3 carbon emissions from business travel company cars
- Scope 3 carbon emissions from business travel leased motorcycles or mopeds
- Scope 3 carbon emissions from business travel leased vans
- Scope 3 carbon emissions from business travel leased buses
- Scope 3 carbon emissions from business travel public bus
- Scope 3 carbon emissions from business travel underground
- Scope 3 carbon emissions from business travel tram
- Scope 3 carbon emissions from business travel taxi
- Scope 3 carbon emissions from business travel coach
- Scope 3 carbon emissions from business travel ferry
- Scope 3 carbon emissions from staff commuting by air
- Scope 3 carbon emissions from staff commuting by rail
- Scope 3 carbon emissions from staff commuting by trams
- Scope 3 carbon emissions from staff commuting by underground
- Scope 3 carbon emissions from staff commuting by public bus
- Scope 3 carbon emissions from staff commuting by coach
- Scope 3 carbon emissions from staff commuting by car
- Scope 3 carbon emissions from staff commuting by taxi
- Scope 3 carbon emissions from staff commuting by motorcycle or moped
- Scope 3 carbon emissions from staff commuting by ferry
- Scope 3 carbon emissions from students commuting by air
- Scope 3 carbon emissions from students commuting by rail
- Scope 3 carbon emissions from students commuting by trams
- Scope 3 carbon emissions from students commuting by underground
- Scope 3 carbon emissions from students commuting by public bus
- Scope 3 carbon emissions from students commuting by coach
- Scope 3 carbon emissions from students commuting by car
- Scope 3 carbon emissions from students commuting by taxi
- Scope 3 carbon emissions from students commuting by motorcycle or moped
- Scope 3 carbon emissions from students commuting by ferry
- Non-residential scope 3 carbon emissions from waste
- Residential scope 3 carbon emissions from waste
- Total scope 3 carbon emissions from waste
- Non-residential method used to calculate scope 3 carbon emissions from waste
- Residential method used to calculate scope 3 carbon emissions from waste
- Total method used to calculate scope 3 carbon emissions from waste
- Non-residential scope 3 carbon emissions from water supply *
- Residential scope 3 carbon emissions from water supply *
- Total scope 3 carbon emissions from water supply *
- Total scope 3 carbon emissions from wastewater treatment *
- Scope 3 carbon emissions from supply chain business services
- Scope 3 carbon emissions from supply chain paper products
- Scope 3 carbon emissions from supply chain other manufactured products
- Scope 3 carbon emissions from supply chain manufactured fuels, chemicals, and gases
- Scope 3 carbon emissions from supply chain food and catering
- Scope 3 carbon emissions from supply chain construction
- Scope 3 carbon emissions from supply chain information and communication technologies
- Scope 3 carbon emissions from supply chain waste and water
- Scope 3 carbon emissions from supply chain medical and precision instruments
- Scope 3 carbon emissions from supply chain other procurement
- Scope 3 carbon emissions from supply chain unclassified
- Total carbon reduction target * England only
- Total scope 1 and 2 emission baseline for 2005 * England only
- Total number of car parking spaces
- Non-residential number of car parking spaces
- Residential number of car parking spaces
- Total percentage of renewable energy purchased through green tariffs
- Total energy generated onsite by CHP
- Total renewable energy generated onsite or offsite
- Use of renewable energy generated onsite or offsite where the ROCs are retained or not claimed
- Use of renewable energy generated onsite or offsite where the ROCs are sold
- Total waste mass *
- Total waste mass recycled *
- Total waste mass incineration *
- Total waste mass composting *
- Total waste mass anaerobic digestion *
- Total waste mass landfill *
- Total waste mass other *
- Total waste mass used to create energy *
- Non-residential waste mass total
- Non-residential waste mass recycled
- Non-residential waste mass incineration
- Non-residential waste mass composting
- Non-residential waste mass anaerobic digestion
- Non-residential waste mass landfill
- Non-residential waste mass other
- Non-residential waste mass used to create energy
- Residential waste mass total
- Residential waste mass recycled
- Residential waste mass incineration
- Residential waste mass composting
- Residential waste mass anaerobic digestion
- Residential waste mass landfill
- Residential waste mass other
- Residential waste mass used to create energy
- Other works waste mass total
- Other works waste mass recycled
- Other works waste mass incineration
- Other works waste mass composting
- Other works waste mass anaerobic digestion
- Other works waste mass landfill
- Other works waste mass other
- Other works waste mass used to create energy
- Environmental management system existence
- Environmental management system external verification
- Environmental management system external verification coverage
- Environmental reporting total
- Fairtrade accreditation existence
- Percentage modal split for commuting by staff single occupancy car journey
- Percentage modal split for commuting by staff car share
- Percentage modal split for commuting by staff bus
- Percentage modal split for commuting by staff train
- Percentage modal split for commuting by staff cycle
- Percentage modal split for commuting by staff walk
- Percentage modal split for commuting by staff motorbike
- Percentage modal split for commuting by staff other
- Percentage modal split for commuting by students single occupancy car journey
- Percentage modal split for commuting by students car share
- Percentage modal split for commuting by students bus
- Percentage modal split for commuting by students train
- Percentage modal split for commuting by students cycle
- Percentage modal split for commuting by students walk
- Percentage modal split for commuting by students motorbike
- Percentage modal split for commuting by students other
- Total number of cycle spaces
- Total water supply grey water and rain water
- Total water borehole extraction
- Borehole water used for irrigation
- Non-residential GIA in DEC or EPC category A
- Non-residential GIA in DEC or EPC category B
- Non-residential GIA in DEC or EPC category C
- Non-residential GIA in DEC or EPC category D
- Non-residential GIA in DEC or EPC category E
- Non-residential GIA in DEC or EPC category F
- Non-residential GIA in DEC or EPC category G
- Residential GIA in DEC or EPC category A
- Residential GIA in DEC or EPC category B
- Residential GIA in DEC or EPC category C
- Residential GIA in DEC or EPC category D
- Residential GIA in DEC or EPC category E
- Residential GIA in DEC or EPC category F
- Residential GIA in DEC or EPC category G
- EU Emissions Trading Scheme participation
- EU Emissions Trading Scheme carbon allowance bought or sold
- EU Emissions Trading Scheme carbon allowance
- EU Emissions Trading Scheme cost
Finance data
- HESA supplied total income
- HESA supplied teaching income
- HESA supplied research income
- HESA supplied other non-residential income
- HESA supplied non-residential income total
- HESA supplied total expenditure
Student data
- HESA supplied teaching student headcount
- HESA supplied research student headcount
- HESA supplied teaching student FTE
- HESA supplied research student FTE
Staff data
HESA provides higher education providers (HEPs) with the opportunity to make post-collection amendments to a dataset through the fixed database facility. The fixed database collection opens following the closure of the corresponding live data collection, and remains open for between 6 and 15 months, depending on the data stream; typically longer for the Student record and shorter for other collections. Onward use of information whilst it remains open (for example in HESA open data) will normally be based on the original data collected and not on any amended data submitted through the fixed database facility. Onward use of information after closure of a fixed database will usually be based on the fixed data. For further information about the changes please contact us via [email protected].