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HESA Subscription - how we calculate our statutory fee

For explanations of why we charge the various fees in the way that we do see HESA Subscription and HERA.

HESA Transitional Subscription - August 2019 to January 2020

For the transitional period we will charge a banded per-provider fee, consistent across England, Wales, Scotland and Northern Ireland. The different per-student fee ensures that each nation pays for the costs associated with delivering activity in that country.

See HESA Subscription – Transitional fee for details.


There will be no Graduate Outcomes subscription fee charged during this transitional period.

A separate subscription fee will be charged for access to Heidi Plus: Heidi Plus Subscription

HESA Statutory Subscription Fee February 2020 onwards

From February 2020 the subscription year will run from 1 February to 31 January. This will be made up of 2 subscription periods. Subscription fees will be invoiced bi-annually to cover these subscription periods and enable allow for any potential adjustments during the year.

The per-provider fee will depend on the country, provider type, or registration status of the provider. The per-student element will be fixed and consistent for all providers.

Separate subscription models apply to statutory and non-statutory/optional activities. The subscription rates for statutory activities cover only the costs of providing statutory services. Non-statutory activities are subject to VAT, but statutory activities are not.

Examples of total statutory subscriptions formed of per-provider and per-student elements.

Graduate Outcomes will also be invoiced bi-annually on the same February to January schedule. See Graduate Outcomes Subscription.

Heidi Plus will continue to be charged on a August to July model, as is explained on the Heidi Plus Subscription pages. In Wales and Northern Ireland this separate invoice is considered part of your Statutory Subscription.

Optional services outside of the statutory fee will be the subject of consultation in the autumn 2019.

Total subscription

The total subscription will include the statutory fee plus any optional services. Services that are included in the statutory fee vary between adminsitrations - see Subscription information for detail.