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HESA Subscription - Transitional fee - August 2019 to January 2020

This information refers to the subscription that was invoiced and paid in August 2019, for information about the subscription invoiced in January 2020 please see HESA Subscription.

2019/20 is a transition year as it includes both ‘pre-HERA’ and ‘post-HERA’ data collections.

August 2019 to January 2020 subscription related to activity under the pre-HERA statutory environment in England. It includes the 2018/19 Estates Management Record and non-academic staff in the Staff record (these are currently outside the statutory requirements in England and Northern Ireland).

Master data calendar

Graduate Outcomes subscription

There was no Graduate Outcomes Subscription charged in this period, as the previous Graduate Outcomes Subscription covered the period December 2018 to November 2019.

For this reason, English and Northern Irish FECs did not receive an invoice for this period.

Subscription fee methodology

In common with the existing subscription model the subscription for the period August 2019 to January 2020 was calculated using a banded fixed fee per provider and a per-student capitation fee.  

HERA requires a proportionate distribution of costs between England, Wales, Scotland and Northern Ireland, therefore, to reflect the differing requirements the per-student charge will be weighted differently in each country.

Per-student fee

In previous years the subscription rates for HESA Records have been allocated on a cost per student basis split evenly across all UK subscribers, irrespective of nation. Real costs to HESA are linked to provider numbers more closely than to than student numbers, so the cost of supporting nations with more providers are higher.

The requirements of HERA stipulate that we need to adjust our subscription rates to ensure that each nation pays for the costs associated with delivering activity in that country.

To protect the existing approach of charging providers based on student numbers, which is considered the fairest approach, the per student rate will be different for each nation:

Nation Per student rate
Per student rate
(AP and Welsh FEC)
England £0.88 £0.79
Scotland £0.70 £0.63
Wales £0.75 n/a
Northern Ireland £0.75 n/a


The per student rate for APs is 90% of the HEP rate, which is consistent with previous years.

Per-provider fee

In addition to the per-student rate there is a banded per-provider fee that will be same for England, Wales, Scotland and Northern Ireland:

Student number range Applicable HE provider band rate
1 - 1,000 £1,375
1,001 - 5,000 £1,550
5,001 - 10,000 £1,700
10,001 - 15,000 £1,850
15,001 - 20,000 £2,000
20,001 - 25,000 £2,150
25,001 - 30,000 £2,350
30,001 - 35,000 £2,500
35,001 - 40,000 £2,675
40,001 + £2,825

These figures are calculated on 50% of the 2018/19 Subscription rates.

Aggregate Offshore record per-student fee

Providers who have offshore students, registered at their provider in the UK, and returned to HESA as a subset of the Aggregate Offshore collection will pay £0.49 per student. 

The total Aggregate Offshore fee will be capped at £7,175 for the 2018/19 reporting year.

New Subscribers to HESA

New subscribers to HESA will only be required to submit to the UNISTATS collection during this transitional period. The subscription fee for new providers will be a flat fee of £1,000.


This HESA Subscription is treated as a statutory requirement and as such falls outside the scope of VAT and no VAT will be applicable to the above charges.

More information on how the HESA Subscription is calculated

Details of the Heidi Plus subscription applicable at this time are on the Heidi Plus Subscription page.

Next - HESA Subscription model